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Budget Assistant (G5)

Warsaw (Poland)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Warsaw (Poland)
  • Grade: G-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2022-01-12

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Background:

 

DISCLAIMER: This vacancy has been reposted to increase the applicant pool. Candidates who already applied for this position are still under consideration and do not need to re-apply.

 

This is an extra-budgetary position. 

The initial contract will be until October 2022, renewable until the project ends, subject to availability of funds and the selected candidate should commit to being available for the duration of the project.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. The ODIHR’s activities are implemented in 57 participating States in accordance with the ODIHR’s political mandate. Among the ODIHR’s main fields of activity is election observation as well as a large number of assistance projects in the areas of democratic institution building, the rule of law and human rights.

Based in human dimension commitments, the extra budgetary project “Turning Words into Action” of the OSCE Office for Democratic Institutions and Human Rights (ODIHR) is structured around four mutually-supporting outcomes: 

-    Assist security institutions and civil society organizations to work together to respond to the specific security needs of Jewish, and other minority communities; 
-    Work with education policy-makers and specialists to raise awareness of the importance of education on anti-Semitism and other forms of discrimination through a series of policy meetings and the dissemination of education tools, guidance and good practices; 
-    Support civil society action on anti-Semitism, other forms of discrimination, and hate crime through capacity building and the facilitation of coalitions; and 
-    Provide national security institutions with technical assistance to strengthen legislation, policies and practice to combat hate crime. 

 

Tasks and responsibilities:

Under the general supervision of the Associate Finance Officer, by applying and interpreting OSCE and ODIHR financial rules and regulations in the context of the ODIHR operating environment, the incumbent will perform the following functions for the project, in particular:

1. Ensuring effective utilization of budgeted resources by reviewing proposed expenditures for authorization and availability of funds, and for compliance with regulations. 

2. Supporting the effective utilization of budget funds by providing support and guidance to colleagues on approaches to effectively manage budgets, providing training and advice on policies/procedures and donor requirements, communicating issues and initiating corrective actions in relation to expenditures.

3. Supporting the execution of programmatic objectives by preparing budgets for programmatic activities.

4. Supporting management decision making regarding the efficient and effective use of budgetary resources by monitoring budget utilisation, forecasting expected results, proposing alternate funding sources as needed and preparing budget utilization reports. 

5. Supporting compliance with donor funding conditions by ensuring expenditures are consistent with donor requirements and limitations, preparing donor-specified financial requests and reports, preparing ODIHR annual donor reports and assisting Project Coordination Unit with financial aspects of donor communication.

6. Ensuring accuracy of financial records by recording transactions in the general ledger system; analysing results, investigating discrepancies and recording correction transactions; reviewing, reconciling and taking action on outstanding balances; and providing information for reviews and audits. 

7. Carrying out any other duties as required by the Supervisor. 

 

Qualifications:

  • Completed secondary education; supplementary training in accounting or administrative courses is desirable.
  • At least four years of relevant working experience in the field of finance, budget or related areas.
  • Experience within a donor-funded and/or international organisation.
  • Established knowledge of budget management process.
  • Experience using financial modules of Enterprise Resource Planning systems.
  • Computer literacy with practical experience in Microsoft applications and with large computerized accounting/financial systems.
  • Excellent written and spoken communication skills in English; Knowledge of Polish / Russian languages (desirable).
  • Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds.
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

  

Remuneration:

Monthly remuneration, subject to social security deductions, is approximately 6,900 PLN. OSCE salaries are exempt from taxation in Poland.

Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 56 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

Appointments are normally made at step 1 of the applicable OSCE salary scale. 

 

How to Apply?
    
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org. 
 
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
 
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states. 

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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